Decidly Beta

Legal

Terms of Service

Version 1.2 · Effective 2026-06-30

Non-binding English translation. In case of discrepancies, the German version prevails.

These Terms of Service (“Terms”) govern the provision of the Software-as-a-Service application Decidly (the “Service”) by DBBC Ventures GmbH, Platanenstr. 45, 13156 Berlin, Germany (“Provider”, “we”) to the customer (“Customer”, “you”).

1. Scope; No Consumer Contract

The Service is exclusively directed at entrepreneurs within the meaning of § 14 of the German Civil Code (BGB), legal persons under public law and special funds under public law. Consumers within the meaning of § 13 BGB are excluded. By registering and using the Service, the Customer confirms acting in its capacity as an entrepreneur.

Only these Terms apply. Differing, conflicting or supplementary general terms of the Customer shall only become part of the contract if we have expressly agreed to their validity in writing.

In addition to these Terms, the Data Processing Agreement, the Privacy Policy and, where applicable, an individually agreed offer apply. In the event of conflicts, the following order of precedence applies: (1) an individual written agreement between the parties, (2) the Data Processing Agreement for matters of commissioned processing, (3) these Terms, (4) the then-current service description.

2. Conclusion of the Contract

The contract is concluded upon registration of an account at app.decidly.io and acceptance of these Terms and the Privacy Policy. The account may only be created by a natural person authorised to do so. You represent that you are entitled to represent the organisation for which you create the account.

3. Description of Services

The Service provides a web-based platform for the structured documentation, assessment and finalisation of decisions following the DACI framework. Scope, feature set and supported modules follow the then-current service description available at decidly.io. The feature set may change over time; the Provider may add, alter or discontinue features. Material adverse changes will be announced in advance.

3.1 Beta and Preview Features

Individual features may be labelled “Beta”, “Preview” or “Experimental”. They are provided without warranty and without committed availability, and may be changed or removed at any time.

3.2 AI-Assisted Features

The Service contains AI-assisted features (e.g. clarification, ideation and decision support) that use third-party large language models. AI outputs are suggestions and may be incorrect, incomplete or misleading. The Customer is obliged to review AI outputs independently before use. The Provider does not warrant the accuracy, completeness or suitability of AI outputs. Customer inputs are processed solely to provide the Service and, in accordance with the agreements with the model providers, are not used to train their models (see Privacy Policy and DPA).

3.3 No Advice; Responsibility for Decisions

The Service is a tool for structuring, documenting and assessing decisions. It does not constitute legal, tax, financial, investment, medical, HR or other professional advice and does not replace such advice. The Customer and the persons it designates remain solely responsible for every decision prepared, documented or taken using the Service. The Provider is not responsible for the content, correctness or consequences of decisions made by the Customer, including where AI-assisted features were used in their preparation.

4. Fees; Payment; Free and Paid Tiers

The Service offers a free tier and optional paid tiers. The free tier may be subject to limits, in particular for seats, decisions and AI-credit balances. Paid tiers and other chargeable add-ons are booked only if the Customer actively selects them and confirms the payment process.

The applicable prices, included limits and billing intervals are shown in the product, on the website or in the respective checkout before booking. A switch from the free tier to a paid tier will only take effect with the Customer's explicit consent. The Provider may change prices for the future with at least 30 days' prior notice; existing paid subscriptions remain subject to the then-current cancellation and change options.

All prices are net amounts and exclude statutory value-added tax (VAT), which is added at the applicable statutory rate. Invoices are issued electronically. One-off payments are due immediately via the payment provider; recurring subscription fees are charged according to the booked billing interval.

If the Customer defaults on payment, statutory default interest applies. The Provider may, after prior notice and the unsuccessful expiry of a reasonable grace period, suspend access to paid features or the affected account until payment is received; the Customer's obligation to pay the agreed fees remains unaffected. Payment is handled by the payment provider Stripe; chargebacks and failed collections caused by the Customer may be passed on together with the resulting costs.

AI-Credits. AI features are billed via a monthly AI-Credit allowance included in the plan (an organisation-wide shared pool). AI-Credits cannot be purchased separately and have no cash value. The following applies:

  1. AI-Credits included in a paid plan reset each month; unused credits expire at the end of the billing month and do not carry over (no roll-over).
  2. AI-Credits of the free plan (trial allowance) are not subject to monthly expiry.
  3. AI-Credits cannot be paid out or refunded and have no cash value.
  4. Access to the included AI-Credits ends upon cancellation or termination of the subscription and upon discontinuation of the Service by the Provider.
  5. The current AI-Credit balance and consumption history are visible in the Customer's billing area at any time.
  6. The Provider may adjust the credit cost per AI action and the included monthly allowance for the future, in particular to reflect changes in the costs of the underlying model providers; for paid plans, material changes will be announced at least 30 days in advance.

5. Customer Obligations

  1. The Customer keeps access credentials confidential and does not pass them on to unauthorised third parties.
  2. The Customer is responsible for the content it or its users upload. The Customer indemnifies the Provider against third-party claims arising from unlawful content, insofar as the Customer is responsible for it.
  3. The Customer complies with data protection obligations towards its own employees and data subjects, in particular information duties and legal bases for entering personal data (Art. 13, 6 GDPR).
  4. The Customer designates an internal administrator who manages user accounts and permissions within its organisation.
  5. The Customer backs up content to be used outside the Service at reasonable intervals (e.g. through export). The Provider's backup obligation (Sec. 8) does not replace this cooperation duty.
  6. The Customer shall not misuse the Service, in particular shall not introduce malware, impair availability (e.g. through disproportionately frequent automated requests), circumvent security mechanisms or scrape large amounts of data.
  7. The Customer is responsible for all activities carried out via its accounts and access credentials and ensures that its users comply with these Terms.
  8. The Customer shall not reverse engineer, decompile or disassemble the Service or attempt to obtain its source code, except to the extent such acts are permitted by mandatory law (e.g. § 69e German Copyright Act).
  9. The Customer shall not use the Service to develop a competing product or service, to train machine-learning models, or to publish benchmarks or performance comparisons without the Provider's prior written consent.
  10. The Customer warrants that neither it nor its users are subject to applicable sanctions or export-control restrictions, and that the Service is not used in breach of such provisions.

6. Rights of Use

For the term of the contract, the Provider grants the Customer a simple, non-exclusive, non-transferable right to use the Service as intended. Use is limited to the Customer's staff and authorised representatives.

The Provider acquires no rights in content uploaded by the Customer beyond what is necessary to provide the Service. The Customer grants the Provider a simple right of use to the extent necessary to provide and document the Service.

To the extent permitted by the Data Processing Agreement and applicable data protection law, the Provider may use anonymised and aggregated information that does not allow any conclusions to be drawn about the Customer or any individual person in order to operate, secure, analyse and improve the Service.

7. Availability; Maintenance

The Provider endeavours to achieve high availability but does not owe a specific uptime percentage for the free tier and for beta, preview or experimental features. Scheduled maintenance will take place outside usual business hours where possible.

A service level with guaranteed availability will be agreed separately in an SLA and only takes effect upon switching to a corresponding paid tier.

8. Data Backup

The Provider performs regular backups of the application database using state-of-the-art methods. Nevertheless, the Customer must additionally back up business-critical content itself (export function).

9. Warranty

The Provider warrants that the Service has the agreed characteristics. The parties acknowledge that, according to the current state of the art, software cannot be developed entirely free of errors; not every software error constitutes a defect. Minor deviations from the contractually owed performance do not give rise to warranty claims. Claims for defects become time-barred in 12 months from the statutory start of the limitation period, except in cases of intent or gross negligence and the cases referred to in Sec. 10 para. 3.

10. Liability

(1) The Provider is liable in accordance with statutory provisions for damages caused intentionally or by gross negligence by it, its legal representatives, senior staff or other agents.

(2) For slightly negligent breaches of a material contractual obligation (cardinal obligation), i.e. an obligation whose fulfilment enables the proper performance of the contract in the first place and on whose observance the Customer may regularly rely, liability is limited in amount to the typical, foreseeable damage. For all damage events in one contractual year combined, this is limited to twelve times the monthly fee, but at least to EUR 50,000. For free-tier use, the liability cap for slight negligence by agents is EUR 5,000 per damage event and EUR 10,000 per contractual year.

(3) The above liability limitations do not apply to damages arising from injury to life, body or health, to claims under the German Product Liability Act (Produkthaftungsgesetz), where a guarantee has been assumed, and to claims under Art. 82 GDPR against the Provider as controller, insofar as such limitations would be statutorily inadmissible.

(4) Liability for indirect damages, consequential damages, lost profits, loss of production and third-party claims is excluded in the case of slight negligence, unless para. 3 provides otherwise.

(5) The Provider is not liable for damages caused by the Customer's failure to make sufficient own data backups, preventing restoration of data with reasonable effort.

(6) Strict liability for defects existing at the conclusion of the contract under § 536a BGB is excluded.

11. Data Protection and Processing on Behalf

To the extent the Provider processes personal data on behalf of the Customer as part of the Service, the parties conclude a Data Processing Agreement (DPA), which forms part of this contract. The fee for this is covered by the fee for the Service.

The Privacy Policy applies to the Provider's own data processing.

12. Confidentiality

The parties undertake to treat confidential information of the other party that becomes known to them in the course of the performance of this contract as confidential and to use it only for purposes of this contract. This obligation continues for a period of five years after the end of the contract.

13. Changes to the Terms

The Provider may change these Terms with effect for the future if such change is necessary to adapt to changes in the legal framework, technical developments or changed market conditions and the Customer is not unreasonably disadvantaged. Changes will be announced by email at least 30 days before they take effect. If the Customer objects within this period, the previous Terms continue to apply unchanged; in such case the Provider may terminate the contract with 30 days' notice to the end of a month.

14. Term, Suspension and Termination

The contract for free-tier use runs for an indefinite period. Either party may terminate free-tier use at any time without notice and without stating reasons. The Provider is in particular entitled to discontinue the free tier or individual free features with reasonable advance notice.

Paid tiers run for the billing interval shown at checkout. Unless otherwise stated, they can be managed or cancelled through the Billing area or Stripe Customer Portal with effect at the end of the current billing period.

The Provider may temporarily suspend access in whole or in part if there is a serious threat to the security or integrity of the Service, a material risk to other customers, a legal obligation to do so, or a reasonable suspicion of misuse or significant breach of Sec. 5. Where practicable, the Provider will notify the Customer in advance and limit the suspension to what is necessary. Suspension does not affect the Customer's payment obligations where the cause lies within the Customer's sphere.

The right to extraordinary termination for cause remains unaffected. Cause exists for the Provider in particular in cases of significant breach of Sec. 5 or reasonable suspicion of misuse.

Terminations must be in text form (§ 126b BGB).

15. Export and Deletion After Termination

After termination of the contract, the Customer may request an export of its content in a common, machine-readable format within a period of 30 days. After expiry of this period, the content will be deleted in the production environment; any backups will be overwritten as part of regular rotation.

16. Assignment; Set-Off

The assignment of claims arising from this contract requires the prior written consent of the Provider, unless § 354a HGB provides otherwise. The Customer may only set off claims that are undisputed or have been finally determined and may only base a right of retention on such claims.

17. Force Majeure

Force majeure and other unforeseeable, extraordinary circumstances not attributable to the Provider's fault (e.g. large-scale outages of upstream services such as Supabase or cloud providers) release the Provider from its performance obligations for the duration of the disruption.

18. Final Provisions

German law applies, excluding the UN Convention on Contracts for the International Sale of Goods and the conflict-of-law rules of international private law.

The exclusive place of jurisdiction for all disputes arising from and in connection with this contract is, as far as legally permissible, the Provider's registered office in Berlin.

Should individual provisions of these Terms be or become invalid or unenforceable, the validity of the remaining provisions shall remain unaffected. In place of the invalid or unenforceable provision, the valid and enforceable rule whose effects come closest to the economic objective pursued by the parties with the invalid provision shall be deemed agreed.

Provisions which by their nature are intended to survive the end of the contract, in particular Sec. 5, 6, 10, 12, 15, 16 and 18, remain in force after termination.